APPROVED BY THE GA.

SECTION, 11/1999

This organization shall be known as the Georgia Section of the American Chemical Society and hereinafter referred to as "the Section" and "the SOCIETY," respectively.

The objects of the Section shall be the same as those in the Constitution of the SOCIETY and in particular, the encouragement and advancement of chemistry in all its branches; and by its meetings, reports, papers, discussions and publications, to promote scientific interests and inquiry.

The Section shall have such territory as is allotted to it by the SOCIETY.

Section 1. The rolls of the Section shall include those MEMBERS, ASSOCIATE MEMBERS, and National Affiliates of the SOCIETY residing within the territory of the Section, provided that exceptions to this rule shall be made in conformity with BYLAW VII of the SOCIETY.

Section 2. The Section may have Local Section Affiliates as authorized in BYLAW II of the SOCIETY.

Section 3. MEMBERS, ASSOCIATE MEMBERS, National Affiliates and Local Section Affiliates shall have such rights and privileges as are accorded them by the Constitution and Bylaws of the SOCIETY. ASSOCIATE MEMBERS may not hold an elective position. National Affiliates and Local Section Affiliates may not vote for or hold an elective position of the Section, vote on articles of incorporation and bylaws of the Section, or serve as voting members of the Executive Committee.

Section 1. The officers shall be a Chair, a Chair-Elect (who shall serve as Vice-Chair), a Secretary, and a Treasurer.

Section 2. The Section shall have Councilors and Alternate Councilors as provided in the Constitution and Bylaws of the SOCIETY.

Section 3. The Executive Committee shall consist of the officers of the Section, the Immediate Past-Chair; two members-at-large elected in the manner described in Article VI, the Councilors, the Alternate Councilors, the Editor of The Filter Press and the Business Manager of The Filter Press.
 
 

Section 1. Nominations -- Prior to June 30 of each calendar year, the Executive Committee shall prepare a slate of nominees for each elective office for which a vacancy will occur. A list of expected vacant offices will be published in the March issue of The Filter Press. Any MEMBER can volunteer to run for any office for which there will be a vacancy the following year. Any member of the Executive Committee can nominate any MEMBER of the Section for any office. There should be at least two nominees for each office to be filled, and each must have agreed to serve, if elected.

Section 2. Elections – The Section Secretary shall conduct the election prior to December 1 according to the rules for elections as found in the SOCIETY Constitution and Bylaws. A suggested schedule is Nominations by June 30; Publish names of candidates in the September issue of The Filter Press. Mail ballots by September 30; Close election and count ballots by November 1; Publish results in the next issue of The Filter Press. Voting MEMBERS may substitute nominees of their own selection by writing in the names on the ballot. All ballots must be completed according to the Constitution and Bylaws of the SOCIETY. In order for a ballot to be accepted and counted, a member must enclose a marked ballot in an unmarked envelope, and then forward this envelope to the Secretary in an envelope that has the signature of the member on it. The Secretary shall have full responsibility for accurately accepting and counting all ballots. In case of a tie vote for an elective office, the Executive Committee shall determine the winner by secret ballot. The Secretary shall report the results of the balloting at the next meeting and in the next issue of The Filter Press.

Candidates for Councilor and Alternate Councilor will be placed on a single list. MEMBERS of the Section will vote for the candidates by providing a rank order of preference. One is the highest rank order. Those candidates receiving the highest total rank (lowest numerical average score, averaged over the number of actual votes cast for each candidate individually) will fill the available councilor positions. Those candidates receiving lower total ranking will fill the available Alternate Councilor positions.
 
 

Section 3. Terms – The Chair-Elect shall be elected annually for a term of one year, and upon completion of the term as Chair-Elect, shall serve as Chair for a term of one year, and upon completion of the term as Chair, shall serve as Immediate Past-Chair for a term of one year. The Secretary shall be elected every even year for a term of two years, and the Treasurer shall be elected every odd year for a term of two years. The two members-at-large of the Executive Committee shall be elected one each year, for a term of two years. Councilors and Alternate Councilors shall be elected for a term of three years as provided by the Constitution and Bylaws of the SOCIETY. An attempt shall be made to distribute evenly over time the number of these positions elected each year. All officers and members of the Executive Committee shall take office on January l following their election.

Section 4. Vacancies -- If the Chair, Chair-Elect, Secretary or Treasurer, is unable to serve to the end of term, the Executive Committee shall decide whether to appoint a successor, hold a special election or simply wait until the next regular election.

If a Councilor or Alternate Councilor is unable to serve to the end of term, a successor shall be selected from the record of votes cast for each candidate in the latest election to complete the original term of office. The Alternate Councilor receiving the highest rank of votes in that election shall fill a vacated Councilor position. The candidate receiving the next highest rank of votes shall fill a vacated Alternate Councilor position. If there are no unsuccessful candidates remaining or if none are willing to serve, a MEMBER of the Section, who is willing to serve may be appointed by the Executive Committee to be a Councilor or Alternate Councilor until the next annual election. The Executive Committee may choose to wait until the next annual election for the opening to be filled. The election of all Councilors and Alternate Councilors shall be in a manner as to provide overlapping terms.

Section 5. Councilor Reduction -- In the event that the number of Councilors for the Section is reduced by the SOCIETY, the Councilors, Councilors-elect, Alternate Councilors and Alternate Councilors-elect will be asked for volunteers to resign the rest of their term. If there are still excess Councilors or Alternate Councilors, the most recently elected Alternate Councilors will be dismissed first. Then if there are still excess Councilors, the most recently elected Councilors will be appointed to serve as Alternate Councilors or dismissed as needed.

BYLAW VII—DUTIES OF officers

Section 1. The duties of the several officers shall be such as usually pertain to their offices, together with those required by the Constitution and Bylaws of the SOCIETY, and such other duties as may be given them from time to time by the Executive Committee.

Section 2. The Chair shall preside over meetings of the Section and the Executive Committee. The Chair shall appoint a committee to audit the Treasurer’s records annually.

Section 3. The Chair-Elect shall serve as Chair of the Program Committee and shall assume the duties of the Chair when necessary.

Section 4. The Secretary shall keep a record of the meetings of the Section and of the Executive Committee. The Secretary shall report all actions of the Executive Committee to the MEMBERS of the Section. The Secretary shall present an annual report on the activities of the Section to the Chair by January 1 for the preceding year. This report will be used to prepare the Section’s annual report to the SOCIETY. The Secretary shall conduct all elections for offices of the Section and perform all other duties usual to the office.

Section 5. The Treasurer shall have charge of the funds of the Section, keep an accurate record of all receipts and disbursements, receive dues, and make those disbursements approved by the Executive Committee. The Treasurer may make expenditures for normal expenses from the operating account without the expressed approval of the Executive Committee. The Treasurer shall render an account of all transactions and of the financial condition of the Section to the Executive Committee at times set by the Committee, and shall submit such reports as are required by the Constitution and Bylaws of the SOCIETY. By February 15 of each calendar year the Treasurer shall prepare an annual financial report for the previous calendar year to be presented in the annual report to the SOCIETY. The Treasurer shall furnish to the Section such bond as may be required by the Executive Committee, the expense of the bond to be borne by the Section.

Section 6. The immediate Past-Chair will assume the duties of the Chair if necessary and if this cannot be done by the Chair-Elect.

Section 1. The Executive Committee shall have charge of the affairs, funds, and property of the Section and all other matters not otherwise provided for in these bylaws.

Section 2. The Executive Committee and the Chair shall appoint other committees and their chairs as may be necessary for the proper conduct of the affairs of the Section.

Section 3. There shall be a three member Auditing Committee, consisting of: (a) two members of the Georgia Section appointed by the Chair, and (b) if possible, the Immediate Past-Chair, who shall chair the committee. This committee shall examine the financial records of the Treasurer and those of any activity for which the Section is financially responsible. This committee shall report to the Executive Committee by February 15, provided it has been appointed and charged by December 31 of the previous year.

Section 1. The Section shall meet regularly upon due notice at such times and places as may suit its convenience.

Section 2. The Section shall have special meetings upon the request of a majority of the Executive Committee. The calls for special meetings shall recite the exact nature of the business to be transacted and no other business shall transpire at such meetings.

Section 3. A quorum for regular and special meetings of the Section shall consist of two percent of the members.

Section 4. The Executive Committee shall meet upon due notice at such times and places as may suit its convenience, upon call of the Chair or upon request of a majority of its members. The order of business shall be such as the Chair provides with the right of any member of the Committee to introduce items of new business during each scheduled meeting. Such items of new business may be acted upon at that time or held over to another meeting.

Section 5. A quorum for an Executive Committee meeting shall consist of one-third of the members of the Committee. In the absence of a quorum, the meeting shall adjourn to a date.

Section 6. The parliamentary procedure for all meetings of the Section or for meetings of the Executive Committee shall be subject to Robert’s Rules of Order, Revised.

Section 1. All MEMBERS and National Affiliates may annually be assessed such local dues as the Section itself may determine.

Section 2. The annual dues of Local Section Affiliates shall be set by the Executive Committee but shall not be less than the minimum amount provided in the Constitution and Bylaws of the SOCIETY, and failure to pay such dues in advance shall terminate the affiliation.

Section 3. The raising and collecting of funds other than dues may be provided for by suitable resolution adopted at a regular or special meeting of the Executive Committee, or at a regular or special meeting of the Section, respectively, by a majority vote of the Committee members or Section members present, subject to the provisions of the Constitution and Bylaws of the SOCIETY.
 
 
 
 

Section 4. Donations or bequests of funds or property may be accepted by suitable resolution adopted at a regular or special meeting of the Section by a majority vote of the members present, subject to the provisions of the Constitution and Bylaws of the SOCIETY.

Section 1. Upon the dissolution of the Section and the discharge of its debts and the settlement of its affairs, any funds and property of the Section remaining thereafter shall be duly conveyed to the SOCIETY for the general purposes of the SOCIETY.

Section 1. These bylaws may be amended by the following procedure. The proposed amendment shall be first submitted in writing to the Executive Committee and must be approved by a majority of the members of the Executive Committee. A return letter ballot including suitable explanation of the amendment shall be sent by the Secretary to all members of the Section and 25 days thereafter the Secretary shall close the voting and count all valid ballots received. A majority of all members voting shall be required to approve the amendment.

Section 2. The Secretary shall make suitable report to the next regular meeting of the Section, and in the next issue of The Filter Press.

Section 1. These bylaws shall become effective at the time of their adoption and approval by the Council of the SOCIETY.

Section 2. Amendment to these bylaws shall become effective upon approval by the Council unless a later date is specified.

Section 1. The official publication of the Section shall be known as The Filter Press and shall be published monthly except for the months of June, July, August and December or at the discretion of the Editor.

Section 2. The Filter Press shall serve as a medium by which members and affiliates of the Section may be acquainted with chemical activities in this area, with sectional affairs, and with the activities of Section personnel.

Section 3. The Editor and Business Manager of The Filter Press shall be appointed annually by the Chair.

Section 4. The Editor of The Filter Press shall be empowered to appoint such staff members, including members of the business staff, as are considered necessary for the publication of The Filter Press.

Section 5. The accounts of The Filter Press shall be reviewed by the Treasurer at his or her discretion and may be audited from time to time in conjunction with the audit of other accounts of the Section by the Audit Committee (see Bylaw VII, Section 3.).
 
 

Proposed July 23, 1999